Position:                     Accounting & Finance Associate

Position Type:            Full-Time, Non-Exempt

Supervisor:                 Vice President for Finance

Position Summary:    The Accounting & Finance Associate is responsible for overseeing and managing financial data by analyzing and reconciling accounts, as well as preparing financial reports. The ideal candidate should demonstrate a strong commitment to accuracy and attention to detail, along with a proactive, adaptable, and collaborative approach to working within a team. This role involves performing various investment management, accounting, and administrative duties.

Organization Summary:         DuPage Foundation is DuPage County’s champion for philanthropy. As a 501(c)(3) public charity, we receive contributions and bequests from individuals, corporations, organizations, and foundations seeking to make a difference for our community and the causes that matter most to them. We have grown to more than $165 million in assets and awarded more than $110 million in grants to not-for-profits serving the residents of DuPage County and beyond.

Accounting & Recordkeeping:

•    Participate in and ensure that the weekly gift process is completed on time.

•    Provide financial analysis and data support to the Advancement, Programs, and Communications departments.

•    Prepare financial summaries and reports for meetings with fund representatives.

•    Process grants and accounts payable.

•    Assist in the preparation of the annual budget.

•    Prepare 1099 tax forms.

•    Prepare monthly reconciliations of bank, credit card, and investment accounts.

•    Assist with the month-end close process.

•    Process journal entries and interfund transfers.

•    Provide reports as needed to staff, donors, and not-for-profits.

•    Prepare periodic fund statements.

•    Provide support for the annual audit.

Investment Management:

•    Serve as the liaison between the Investment Managers, Management, and the Investment Committee.

•    Analyze investment performance and make any necessary recommendations for changes to Management and the Investment Committee.

•    Perform semiannual reviews of money managers to comply with the Statement of Investment Policy process for performance oversight.

•    Produce investment performance reports, overseeing and maintaining the investment reporting portal.

•    Rebalance unmanaged investment portfolios and funds with multiple investments.

•    Organize semi-annual webinars with the Investment Manager for fund representatives.

•    Attend periodic economic webinars held by the Investment Advisor and provide a summary to Management and the Investment Committee.

Administrative:

•    Enter and maintain vendor data in the Foundation’s software system.

•    Assist with the Audit, Financial Operations, and Investment committee meetings. Prepare agendas, reports, and review minutes.

•    Work with management to maintain the Foundation’s policies and procedures.

Qualifications and Experience:

•    A bachelor’s degree in finance or accounting is required.

•    1 – 2 years of professional experience in accounting, finance, or a related field is preferred.

•    Nonprofit experience preferred; knowledge of DuPage’s philanthropic landscape is a plus.

•    Ability to follow tasks through to completion within the timelines set for each project/task required.

•    Strong analytic, problem-solving, and strategic thinking skills.

•    Highly organized, detailed-orientated, and able to manage multiple projects simultaneously.

•    Experience with computer-based accounting systems.

•    Proficient with Microsoft Word, Excel, PowerPoint, Outlook and database management systems; comfortable learning new technology

•    Ability to build trusted relationships internally and with key stakeholders and to be an effective Foundation ambassador among diverse constituents within the community

•    A commitment to the mission and values of the Foundation.